This manual provides comprehensive guidance for setting up and using the Acroprint Time Clock, ensuring efficient time tracking and workforce management with clear instructions.
1.1 Overview of the Acroprint Time Clock
The Acroprint Time Clock is a reliable time-recording device designed for efficient workforce management. It offers accurate time tracking, easy operation, and durable construction. Models like the 125, 150, and 175 provide options for different workplace needs. The clock supports time cards, manual overrides, and advanced features like two-color printing for exception punches. Its user-friendly interface and compatibility with PC software make it versatile for modern offices. Whether for small businesses or larger organizations, the Acroprint Time Clock ensures precise attendance tracking and seamless integration into existing systems.
1.2 Importance of the Manual for Effective Use
This manual is essential for optimizing the Acroprint Time Clock’s functionality. It provides detailed instructions for installation, operation, and troubleshooting, ensuring accurate time tracking. By following the guide, users can avoid setup errors, understand advanced features, and maintain the device properly. The manual also offers insights into customizing settings, such as print formats and two-color printing for exception punches; Understanding the manual enables users to maximize the clock’s capabilities, streamline workforce management, and ensure compliance with attendance tracking requirements. It serves as a critical resource for both initial setup and ongoing use.
Setting Up the Acroprint Time Clock
Setting up the Acroprint Time Clock involves unboxing, installing the battery, and mounting the device. Follow the manual for a smooth and accurate time-tracking experience.
2.1 Unpacking and Initial Preparation
Unbox the Acroprint Time Clock carefully, ensuring all components, such as the clock, cables, and user manual, are included. Before use, inspect the device for any damage. Remove protective packaging and prepare the clock for setup. The manual provides detailed instructions for each step, ensuring you start with a solid foundation for accurate time tracking and efficient employee management. This initial preparation is crucial for seamless operation and long-term reliability of the time clock system.
2.2 Installing the Clock Dial Battery
Begin by powering off the Acroprint Time Clock. Remove the front cover using a Phillips screwdriver, as detailed in Section IV of the user manual (pages 3 & 4). Locate the battery compartment, typically found on the back or bottom of the clock. Insert the provided battery, ensuring it is securely seated and aligned correctly. Replace the front cover and tighten the screws gently. Turn the clock back on and test the dial movement to confirm proper operation. This step ensures accurate timekeeping and prevents any mechanical issues during use.
2.3 Mounting the Time Clock
Mount the Acroprint Time Clock on a stable and accessible wall. Choose a location free from direct sunlight and moisture to ensure optimal performance. Use the provided wall brackets to secure the clock firmly. Align the clock with the brackets and screw them into place. Ensure the surface is level to prevent any mechanical issues. Once mounted, plug in the power cord and set the correct time. Test the clock by stamping a time card to confirm proper alignment and functionality. This step ensures the clock is ready for daily use and maintains accurate timekeeping.
Registering Employees
Registering employees involves enrolling their fingerprint templates and setting up PINs for secure and efficient time tracking. Follow the manual’s steps to ensure accurate data entry.
3.1 Enrolling an Employee’s Finger Template
To enroll an employee’s fingerprint, ensure the USB stick with the user file is ready. Clean the fingerprint sensor for clarity. Instruct the employee to place their finger on the sensor firmly, lifting it after each scan. Repeat the process 2-3 times for accuracy. Once enrolled, the system will confirm the template is saved. Plug the USB stick into the time clock and upload the template using the provided software. Follow the manual’s step-by-step guide for a smooth enrollment process, ensuring all data is securely stored for future use.
3.2 Setting Up User PINs
To set up a user PIN, navigate to the “User Management” menu on the time clock. Select “Add/Modify User” and choose the employee whose PIN you want to configure. Enter a 4-6 digit PIN and confirm it by re-entering the same number. Ensure the PIN is unique and secure to prevent unauthorized access. Once set, the employee can use their PIN alongside fingerprint authentication for added convenience. The system will confirm the PIN setup, and it will be ready for use immediately. This feature enhances security and provides an alternative verification method for employees. PINs can be updated or reset as needed for optimal flexibility and security.
Managing Time Records
This section covers viewing, managing, and correcting time records efficiently, ensuring accurate tracking for payroll and compliance with company policies using the Acroprint Time Clock system.
4.1 Stamping Time Cards
Stamping time cards is a straightforward process with the Acroprint Time Clock. Align the time card correctly under the stamping mechanism. Press down firmly to ensure a clear imprint of the time and date. For models like the PD100, this action records the day, hours, and minutes. Always ensure the time is set accurately before stamping. If the minute lever doesn’t move, plug in the recorder, wait for the minute hand to advance, then unplug and try again. Never manually adjust the clock hands to avoid damage. This feature ensures precise and reliable time tracking for payroll and attendance monitoring.
4.2 Viewing and Managing Time Records
Viewing and managing time records on the Acroprint Time Clock is designed for simplicity and accuracy. The clock features a clear LCD display for real-time data review. Users can navigate through stored records using menu options. For detailed oversight, records can be printed directly from the clock. The two-color printing option highlights exception punches in red, making it easy to identify irregularities. Regularly review and manage records to ensure accuracy and compliance with payroll requirements. Use the manual’s guidance to edit or delete entries if necessary, ensuring data integrity and efficient workforce management.
4.3 Correcting Time Entries
Correcting time entries on the Acroprint Time Clock is straightforward to maintain accurate records. If an error occurs, access the edit function via the menu. Select the specific entry needing correction and adjust the date, time, or type of punch. Ensure the clock is in program mode and follow on-screen prompts. After making changes, save the updated entry. Regular audits are recommended to catch discrepancies early. Refer to the manual for detailed steps on correcting entries, ensuring payroll accuracy and compliance with company policies. Proper correction procedures help maintain reliable timekeeping and employee trust. Always verify changes before finalizing to prevent further issues.
Customization and Configuration
Customize settings like time, date, and print formats to suit your needs. Enable two-color printing for exception punches, ensuring clear visual indicators for easy auditing and accurate records.
5.1 Setting the Correct Time and Date
To set the correct time and date on your Acroprint Time Clock, unplug the device and remove the case cover. Locate the time and date controls, adjusting them as needed. For models with a month knob, turn it counter-clockwise to select the correct month. Once set, reassemble and plug in the clock. Ensure the hands are not manually moved, as this could cause inaccuracies. Proper time and date settings are crucial for accurate time tracking and seamless functionality of the device.
5.2 Adjusting Print Formats
Adjusting print formats on your Acroprint Time Clock involves modifying settings to customize how time and date are printed on time cards. Refer to the dip switch settings located on the internal control panel to change print formats. Each switch corresponds to specific print options, such as including the date, time format (12-hour or 24-hour), or adding leading zeros. After adjusting the switches, plug in the clock and test the print output to ensure the desired format is achieved. This feature allows for flexibility in aligning the printout with your payroll or record-keeping requirements.
5.3 Enabling Two-Color Printing for Exception Punches
To enable two-color printing for exception punches on the Acroprint Time Clock, navigate to the control panel and locate the dip switches. Adjust the designated switch to activate two-color mode. On models like the ATR120, this feature highlights exception punches in red, making it easier to identify irregular entries. After setting, plug in the clock and test by creating a punch outside normal hours to confirm the red print. This feature enhances auditing efficiency by visually distinguishing exceptions from regular punches, ensuring accurate and efficient attendance monitoring. Ensure the ribbon is correctly aligned to avoid print quality issues. After adjusting the switch, save the settings and restart the device for the changes to take effect. This feature is particularly useful for employers who need to monitor and manage attendance exceptions efficiently.
Maintenance and Troubleshooting
Regular maintenance ensures optimal performance. Clean the clock face and internal mechanisms, replace the ribbon when faded, and check for software updates. Troubleshoot common issues like misalignment or connectivity problems by referring to the manual or contacting support.
6.1 Changing the Ribbon
The ribbon should be replaced when the print quality diminishes. To change it, follow these steps:
- Open the clock’s case by removing the screws with a Phillips screwdriver.
- Gently pull out the old ribbon spool and discard it.
- Insert the new ribbon, ensuring it aligns correctly with the print head.
- Close the case and test the clock to ensure the print quality has improved.
Regular ribbon changes prevent faded or illegible time stamps, ensuring accurate records. Always use compatible Acroprint ribbons for optimal performance.
6.2 Cleaning the Time Clock
Regular cleaning ensures optimal performance and longevity of the Acroprint Time Clock. Use a soft, dry cloth to wipe the exterior and internal components. Avoid harsh chemicals or liquids, as they may damage the device. For thorough cleaning:
- Unplug the clock to prevent electrical hazards.
- Gently clean the print head and card slot with a lint-free cloth.
- Remove dust from buttons and crevices using compressed air.
- Reassemble and plug in the clock after cleaning.
Clean the clock every 1-2 months to maintain accuracy and prevent dust buildup. Always follow manufacturer guidelines for safe maintenance.
6.3 Resolving Common Issues
Common issues with the Acroprint Time Clock can often be resolved with simple troubleshooting steps. If the clock fails to print, check the ribbon for proper alignment and ensure it is not worn out. For misaligned prints, adjust the print head alignment in the settings. If the time is incorrect, sync the clock with an external time source or manually set the time. For card jams, carefully remove the jammed card and ensure proper alignment when reinserting. If issues persist, refer to the troubleshooting section in the manual or contact Acroprint support for assistance. Regular maintenance can prevent many of these problems.
Advanced Features
Explore advanced functionalities like USB data transfers, PC interface software, and two-color printing for enhanced time management and seamless integration with your workforce systems.
7.1 Using the PC Interface Software
The PC interface software enhances your Acroprint Time Clock experience by enabling seamless data synchronization between the clock and your computer. This feature allows you to upload and download user data, including employee templates and configurations, via USB. The software simplifies managing time records, enabling you to view, edit, and export data efficiently. It also supports customizing settings, such as print formats and exception punches, directly from your PC. With this tool, you can generate detailed reports and streamline payroll processes, ensuring accuracy and saving time. The PC interface software is a powerful addition for optimizing your time management system.
7.2 Uploading and Downloading User Data via USB
Uploading and downloading user data via USB ensures seamless synchronization between the Acroprint Time Clock and your system. To upload, insert the USB stick into the clock, access the menu, and select “Upload User Data.” For downloading, plug the USB stick into your PC, launch the interface software, and import the data. This feature allows efficient management of employee templates, configurations, and time records. Regular updates ensure accuracy and consistency, making it essential for maintaining reliable workforce data. Always follow the manual’s instructions to avoid data loss during transfers.
The Acroprint Time Clock Manual is a valuable resource, guiding users through setup, operation, and maintenance. It ensures efficient time tracking and optimal use of features for workforce management.
8.1 Summary of Key Features
The Acroprint Time Clock offers robust features, including fingerprint enrollment, PIN setup, and two-color printing for exception punches. It also supports USB data transfers and PC interface software, enabling seamless management of time records. The clock’s durable design and user-friendly interface ensure accurate time tracking. Regular maintenance, like changing ribbons and cleaning, is straightforward. With options for custom print formats and advanced auditing capabilities, the Acroprint Time Clock is a reliable solution for modern workforce management needs.
8.2 Final Tips for Optimal Use
Regularly clean the time clock and replace ribbons to maintain print quality. Use the PC interface software for seamless data management. Ensure the correct time and date are set to avoid discrepancies. Enroll employee fingerprints and assign PINs for secure authentication. Utilize two-color printing for easy identification of exception punches. always refer to the manual for troubleshooting common issues. By following these tips, you can maximize the efficiency and accuracy of your Acroprint Time Clock, ensuring smooth workforce management and reliable time tracking.